NSW Treasury has advised the É«ÀÇÉçÇøthat the transition to My Work Zone has revealed that some Treasury employees are on the incorrect flexible working hours agreement. This appears to have occurred when staff changed roles, and their flex agreement was not updated in the system.
Currently Treasury has two flex arrangements:
- the Office of Financial Management (NSW Treasury) Enterprise Agreement; and
- the DFSI Flexible Working Hours Agreement (there are still 12 employees on this following a 2019 MoG).
The employees on the DFSI flex agreement are also paid under the Crown Employees (DFSI) Award 2015, which includes a fortnightly leave loading payment.
Separately, there are a small number of employees on Clerk salaries who were incorrectly placed on the Trade & Investment flex agreement when they transferred into Treasury. These employees should be on the OFM flex arrangement and will also be corrected.
Just to clarify:
- employees are being paid the correct salary (either Clerk or Clerk (incl. leave loading);
- however, their flex agreement in the system does not always match their actual employment arrangement.
To fix this, Treasury are proposing to:
- communicate with the affected employees; and
- correct the flex agreement in the system.
There will beÌýno loss of accrued flex time; and no change to salary.
Communication to affected staff outlining impacts
As part of the detailed data checking being undertaken during the migration from GovConnect to myWorkZone (mWZ), Treasury has identified that the flexible working hours agreement (FWHA) recorded against affected staff employment record is incorrect.
Treasury advice is that this will be corrected as soon as practicable.
Importantly, this issue only relates to the FWHA recorded in the system. Identified employee salary and leave loading arrangements are correctly recorded and are not affected.
At some point, an incorrect FWHA was applied to an impacted staff member record – the following scenarios outline impacts for identified staff. NSW Treasury are now taking steps to ensure the agreement recorded in the system accurately reflects the agreement that applies to impacted staff members’ employment.
Treasury has consulted with the Public Service Association (PSA) regarding the corrective action required, and the É«ÀÇÉçÇøhas confirmed its support for this approach.
Case 1 – OFM EA to DFSI FWHA
Details of change required
Treasury’s review has identified that identified staff members employment record currently shows the Office of Financial Management Enterprise Agreement (OFM EA) as applying to them. Based on their employment arrangements, the correct agreement is the Department of Finance, Services and Innovation Flexible Working Hours Agreement (DFSI FWHA). An impacted staff members record will be amended to reflect the correct agreement.
Case 2 – DFSI FWHA to OFM EA
Details of change required
When an identified staff member transferred from the Department of Finance, Services and Innovation (DFSI) to Treasury, they were covered by the DFSI Flexible Working Hours Agreement (DFSI FWHA). Following a subsequent change of role for those staff members, the applicable agreement should have changed to the Office of Financial Management Enterprise Agreement (OFM EA). NSW Treasury review has identified that this update did not occur and identified staff members record will be corrected accordingly.
Case 3 – Trade & Investment FWHA to OFM EA
Details of change required
NSW Treasury review has identified that when identified staff changed roles, their employment record retained the Trade & Investment Flexible Working Hours Agreement (T&I FWHA). Based on their current role, the correct agreement is the Office of Financial Management Enterprise Agreement (OFM EA). The staff members’ record will be amended to reflect the correct agreement.
What does this change mean for those identified staff?
- Their salary and leave loading arrangements remain unchanged.
- Any flex hours accrual will be migrated across to the correct FWHA.
- They can continue to enter their attendance on their timesheet and to apply for flex leave as normal.
When will this change be made?
- NSW Treasury are currently awaiting advice from the myWorkZone team regarding the timing and process for making these corrections in the system.
- NSW Treasury will contact impacted staff again once they have further information.
What to do if I think there is an error after the change is made?
- You can submit a Ticket via requesting that your flex balance be checked.
Contacts
Workplace Support
Veronika Banora É«ÀÇÉçÇødelegate
Ìý
É«ÀÇÉçÇøIndustrial Staff
Vivette Horrex É«ÀÇÉçÇøOrganizer
Ìý
Greg Shaw É«ÀÇÉçÇøSenior Industrial Officer
Ìý
For É«ÀÇÉçÇømember support or clarification of any concern please contact or call 1800772679. Please quote case ID 2106517